Fundraising Administrator - Temporary maternity cover

Title:  Fundraising Administrator

Hourly Wage:  £12.82 per hour (specialist admin pay scale)

Responsible to:  Groups Manager

Place of Work:  Based at the SWALLOW Office and other SWALLOW venues.

Holidays:  25 days pro rata, plus bank holidays

Pension:  Peoples Pension Scheme

Hours: 20 hours per week

Between the hours of 9.00-14.00

Monday – Friday

Job Purpose:

This role will involve supporting the Fundraising team to enable the charity to raise both funds and the profile of SWALLOW. The successful candidate will have good organisational and communications skills and have attention to detail.

This role will suit an enthusiastic person that is looking to develop their existing knowledge, skills and experience with a small, busy charity.

Responsibilities:

General Administration

· To update and ensure the maintenance of the fundraising and supporter database and mailing list.

· To send out thank yous to donors and ensure that their records are updated.

· To distribute marketing materials eg leaflets etc to external organisations and contacts

· Together with the other team members, to design materials and flyers and to liaise with the designer and printers.

· To maintain the SWALLOW display boards and update them for events when required

  Ensuring compliance with fundraising regulations and GDPR.

Marketing and Social Media

With guidance and supervision from The Trusts and Events Fundraiser :

· To create and schedule social media posts, reels and stories (Facebook, Instagram and LinkedIn).

· To keep the Communications Schedule up to date – ensuring important dates are planned in and social media posts planned and recorded.

· To compile and distribute the quarterly SWALLOW newsletter.

· To maintain and update the SWALLOW website, including the online shop.

Events administration

• To coordinate fundraising event invitations, help to manage the guest lists,  publicity and ticket sales and handle post-event follow-ups such asrecording donations and feedback.

• To help with and attend SWALLOW events such as the Evaluation Day, AGM and Open Day.

• To organise the annual Christmas raffle, including despatch and sale of tickets and organising collection of prizes an thanking of prize givers

• · To manage the distribution of collection tins within the local community.

• To organise the monthly lottery draw including welcoming new entrants, checking that lottery payments have been made and informing the winners.

General

Assisting with other office duties or other aspects of SWALLOW’s work as necessary

The details contained in this job description, particularly the main duties, reflect the contents of the job at the date the job description was prepared. It should be remembered, however, that it is inevitable that over time, the nature of individual jobs will change; existing duties may be lost, and other duties may be gained without changing the general character of the duties or the level of responsibility entailed.

Other Information

General
All SWALLOW employees are expected to comply with statutory requirements and SWALLOW’s employment policies while carrying out their work. This post is one of continual development and the post holder will be encouraged to develop skills and capabilities, including participation in projects and training events. Accordingly, the range of duties and responsibilities outlined above may change from time to time to reflect the changing needs of the organisation.

Equal Opportunities
The post holder must at all times carry out his/her responsibilities with due regard to SWALLOW’s Equal Opportunities Policy.

Performance Review
Overall performance will be formally assessed and reviewed regularly, with additional informal assessment taking place as necessary.

Health & Safety
all employees are subject to the Health and Safety at Work Act. The post holder is required to pro-actively comply with their duties as described by SWALLOW’s Policy and objectives for health and Safety.

Confidentiality
All employees are required to work in a confidential manner in all aspects of their work.

Person specification

A commitment to the independence and rights of people with learning disabilities and an empathy with them.

Experience

· Experience of successful organisation and administration

· Experience of fundraising in a paid or voluntary capacity an advantage

· Database experience an advantage

· Social media creation and management an advantage

Technical Skills

· Enthusiastic, hands-on and willing to work hard and learn new things

· Flexibility to work occasional, evenings and weekends to attend events

· Canva design skills an advantage

· Attention to detail

Communication skills

· Good presentation and communication skills

· Good networking skills

General

· Great personality, confidence and sense of humour

· Ability to work as part of a team and on own initiative

· Good IT skills, including Outlook & Word

· Good organisational skills and time management